What should Jennifer tell her assistant Kate about purging transaction files?

When dealing with transaction files, it's essential to prioritize confidentiality and security. Telling Kate to put the purged documents in a locked bin is the correct approach because it ensures that sensitive information remains protected while awaiting proper disposal. This method allows for a secure way to collect these documents before they are shredded or otherwise destroyed, minimizing the risk of unauthorized access to personal or proprietary data.

Also, utilizing a locked bin provides a clear system for managing sensitive paperwork, demonstrating a commitment to privacy and security standards. This practice is particularly important in the real estate industry, where client confidentiality is paramount.

Storing documents in the office archives, shredding them immediately, or disposing of them in regular trash do not align with best practices for managing sensitive information. Archiving may imply retaining documents longer than necessary, shredding them immediately does not provide a secure temporary holding, and regular trash disposal poses a significant risk of data breaches.